Privacy Policy

Last updated: October 28, 2024

This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you use the Service. It also informs you of your privacy rights and how the law protects you.

We use your personal data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words with initial letters capitalized have specific meanings defined under the conditions outlined below. These definitions apply regardless of whether the terms appear in singular or plural form.

Definitions

  • Account: A unique account created for you to access our Service or parts of our Service.
  • Affiliate: An entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest, or other securities entitled to vote for election of directors or other managing authority.
  • Application: Refers to OneTime Docs, the software program provided by the Company.
  • Business: For the purpose of CCPA/CPRA, refers to the Company as the legal entity that collects Consumers’ personal information and determines the purposes and means of processing it, or on behalf of which such information is collected, and that does business in the State of California.
  • CCPA/CPRA: Refers to the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act of 2020 (CPRA).
  • Company (also referred to as “We”, “Us”, or “Our”): Refers to G-Tech Innovation, INC, 5500 Tabor Ave STE 304, Philadelphia, PA 19120. For GDPR purposes, the Company is the Data Controller.
  • Consumer: For the purpose of CCPA/CPRA, means a natural person who is a California resident, as defined under applicable law.
  • Cookies: Small files placed on your computer, mobile device, or any other device by a website, containing details of your browsing history on that website, among other uses.
  • Country: Refers to Pennsylvania, United States.
  • Data Controller: For GDPR purposes, refers to the Company as the legal entity that alone or jointly determines the purposes and means of processing personal data.
  • Device: Any device that can access the Service, such as a computer, cellphone, or digital tablet.
  • Do Not Track (DNT): A concept promoted by US regulatory authorities, particularly the FTC, for allowing internet users to control the tracking of their online activities across websites.
  • GDPR: Refers to the EU General Data Protection Regulation.
  • Personal Data: Any information that relates to an identified or identifiable individual.
    • For GDPR, personal data means information like a name, identification number, location data, online identifier, or other factors specific to the individual’s identity.
    • For CCPA/CPRA, personal data includes information that identifies, relates to, or could be reasonably linked to you.
  • Service: Refers to the Application or the Website, or both.
  • Service Provider: Any natural or legal person who processes data on behalf of the Company. For GDPR, Service Providers are considered Data Processors.
  • Usage Data: Data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (e.g., page visit duration).
  • Website: Refers to OneTime Docs, accessible from https://onetimedocs.com.
  • You: The individual accessing or using the Service, or the company or other legal entity on whose behalf such an individual is accessing or using the Service.
    • Under GDPR, You can be referred to as the Data Subject or the User.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you. This information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Unique Identifiers (e.g., Account ID)

Usage Data

Usage Data is collected automatically when using the Service. This may include information such as:

  • Your Device’s IP address
  • Browser type and version
  • Pages of our Service that you visit
  • Time and date of your visit
  • Time spent on those pages
  • Unique device identifiers and other diagnostic data
  • Geolocation data (where applicable and only with consent)

When accessing the Service via a mobile device, we may collect information such as the type of mobile device used, unique mobile device ID, IP address, mobile operating system, and type of mobile internet browser used.

We may also collect information that your browser sends whenever you visit our Service.

Tracking Technologies and Cookies

We use cookies and similar tracking technologies to track activity on our Service and store information. Tracking technologies used include beacons, tags, and scripts to collect and analyze information to improve our Service. The technologies we use include:

  • Cookies or Browser Cookies: A cookie is a small file placed on your device. You can set your browser to refuse all cookies or to indicate when a cookie is being sent. However, some parts of our Service may not function properly without cookies.
  • Web Beacons: Small electronic files that permit the Company to count users who have visited certain pages or opened an email, and for other website-related statistics.

Cookies can be either Persistent or Session cookies. Persistent cookies remain on your device when you go offline, while session cookies are deleted as soon as you close your browser.

We use both types of cookies for the following purposes:

  • Necessary / Essential Cookies (Session Cookies): Essential for providing you with services available through the Website and ensuring secure logins.
  • Cookies Policy / Notice Acceptance Cookies (Persistent Cookies): Identify if users have accepted the use of cookies.
  • Functionality Cookies (Persistent Cookies): Remember choices you make, such as login details or language preferences, to provide a more personalized experience.
  • Tracking and Performance Cookies (Persistent Cookies): Used to track information about traffic to the Website and how users interact with it, often managed by third-party providers. This data helps us improve the Website’s functionality and user experience.

For more information about cookies and how you can manage them, please visit our Cookies Policy.

Use of Your Personal Data

The Company may use your personal data for the following purposes:

  • To Provide and Maintain Our Service: Including monitoring usage, diagnosing technical issues, and ensuring stable connectivity.
  • To Manage Your Account: Your registration as a user of the Service and providing secure access to your account.
  • For the Performance of a Contract: To develop, perform, and fulfill contracts for products, services, or other agreements.
  • To Contact You: Including via email, telephone, SMS, or other equivalent forms regarding updates, security alerts, or important information about contracted services.
  • To Provide You with Information: About news, special offers, and general information unless you have opted not to receive such information. You may change your communication preferences at any time.
  • To Manage Your Requests: Attend and respond to your inquiries effectively.
  • For Business Transfers: To evaluate or conduct a merger, acquisition, restructuring, or asset sale.
  • To Ensure Compliance: Complying with applicable laws, regulations, or legal obligations.
  • For Other Purposes: Such as data analysis, identifying usage trends, determining the effectiveness of promotional campaigns, and improving the quality of our Service, products, and user experience.

Sharing Your Personal Information

We may share your information in the following situations:

  • With Service Providers: To monitor and analyze the use of our Service, perform data processing, provide customer support, and facilitate payment processing.
  • For Business Transfers: If we are involved in negotiations for a merger, sale, or acquisition, we may share or transfer your personal information to the prospective business entity with prior notice to you.
  • With Affiliates: We share information with our affiliates, ensuring they comply with this Privacy Policy. Affiliates include our parent company, subsidiaries, and joint ventures.
  • With Business Partners: We may share your data to offer specific products, services, or promotions, but only with your consent.
  • With Other Users: When you share personal information publicly or interact in public areas of the Service, this information may be viewed by all users and distributed externally.
  • With Your Consent: We will share your personal information for other purposes only with your explicit consent.

We implement strict access controls to ensure that only those with a legitimate business need can access your data. All partners and Service Providers are required to adhere to our security standards and confidentiality obligations.

Retention of Your Personal Data

The Company will retain your personal data only as long as necessary for the purposes set out in this Privacy Policy. This includes retaining data to meet legal, accounting, or reporting obligations, resolve disputes, and enforce our agreements and policies. Retention periods will depend on the nature of the information and the context in which it was collected.

We also retain usage data for internal analysis. Usage data is retained for a shorter period, except when it is needed for enhancing security or improving the functionality of our Service.

For documents and files viewed through our Service, data is retained for a minimum of 12 hours and a maximum of 48 hours after the user views the file. After this period, the data will be deleted automatically to ensure user privacy and security.

Transfer of Your Personal Data

Your information may be processed at the Company’s operating offices or other locations where involved parties are situated. This may involve data transfers to countries outside your jurisdiction, where data protection laws may differ. We use appropriate safeguards to ensure that your data remains protected, including adherence to legal frameworks like Standard Contractual Clauses approved by the European Commission.

Delete Your Personal Data

You have the right to delete or request the deletion of personal data collected about you. Our Service allows you to delete certain information from within the Service itself, or you may contact us directly for assistance. We will comply with your request, subject to any legal retention obligations we may have.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, or asset sale, your personal data may be transferred. We will notify you before your personal data is transferred and becomes subject to a different Privacy Policy.

Law Enforcement

We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Other Legal Requirements

The Company may disclose your data in good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of users of the Service or the public
  • Defend against legal liability

Security of Your Personal Data

We take the security of your personal data seriously. We use a combination of administrative, technical, and physical safeguards to protect your information. Methods include data encryption, firewalls, secure access controls, and regular security audits. However, please be aware that no method of transmission over the Internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

Detailed Information on the Processing of Your Personal Data

Our Service Providers may access your personal data to monitor and analyze usage, process payments, or improve our services. We use contractual agreements to ensure that third parties treat your personal data securely and according to applicable laws.

Analytics

We may use third-party Service Providers like Google Analytics to monitor and analyze how our Service is used. You can opt out of Google Analytics by installing their opt-out browser add-on.

Payments

We use third-party services like Stripe for payment processing. We do not store your payment card details; they are provided directly to our payment processors, which adhere to PCI-DSS standards and maintain stringent data security protocols.

Usage, Performance, and Miscellaneous

We use an invisible captcha service named reCAPTCHA, operated by Google, to help secure our Service and prevent fraudulent activity.

Your Rights Under GDPR

You have several rights under GDPR, including the right to:

  • Access Your Data: Obtain a copy of your personal data in a commonly used electronic format.
  • Correct Your Data: Request correction of inaccurate or incomplete data.
  • Erase Your Data: Request deletion of your personal data, subject to certain conditions and applicable legal requirements.
  • Object to Processing: Object to our processing of your data, especially for direct marketing purposes.
  • Restrict Processing: Request restriction of processing if you contest the accuracy of the data or object to our use of it.
  • Transfer Your Data: Request transfer of your data to another party (data portability).
  • Withdraw Consent: Withdraw consent for data processing at any time.

You may exercise these rights by contacting us. We may ask you to verify your identity before responding to such requests.

CCPA/CPRA Privacy Notice (California Privacy Rights)

This privacy notice applies to all visitors, users, and others who reside in California. Under CCPA/CPRA, California residents have the following rights:

  • Right to Know: Request disclosure of the specific pieces of information we collect, the sources, purposes, and third parties with whom the information is shared.
  • Right to Delete: Request deletion of your personal data, subject to certain exceptions.
  • Right to Opt-Out: Opt out of the sale of your personal data to third parties. You can submit an opt-out request via the “Do Not Sell My Personal Information” link on our website.
  • Right to Correct: Request correction of any inaccurate information.
  • Right to Limit Use of Sensitive Data: Request that the use of your sensitive personal data is limited.
  • Right to Non-Discrimination: You will not be discriminated against for exercising any of your rights.

You can contact us to exercise these rights by email or visiting the contact page on our website.

Children’s Privacy

Our Service is not intended for anyone under the age of 13. We do not knowingly collect personal data from children under 13. If you believe a child has provided us with personal data, please contact us so we can delete it. We take steps to ensure compliance with COPPA (Children’s Online Privacy Protection Act) for all our services.

Links to Other Websites

Our Service may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Any changes will be posted on this page, and we will notify you via email or a prominent notice before changes become effective. You are advised to review this Privacy Policy periodically for any updates.

Contact Us

If you have any questions about this Privacy Policy, you can contact us:

Thank you for trusting us with your information. We are committed to protecting your privacy and ensuring a secure experience.